A corporate chauffeur service provides accredited professional drivers and executive vehicles for business travel, billed to a company account rather than paid per trip. It covers airport transfers, client collections, roadshows, conference transport and executive hourly hire, with fixed rates, monthly invoicing and vetted drivers.

Most companies do not switch away from rideshare because they dislike it. They switch after something goes wrong: a client left waiting at Tullamarine, a driver who could not find the office, a board member arriving late to a meeting that could not be moved. This page sets out what a corporate service does differently, and how an account works.

What we do for business clients

Airport transfers

The most frequent corporate booking, and the one where reliability matters most. Flights are tracked, so a delayed arrival does not mean a missed pickup or a wasted fee. Meet-and-greet inside the terminal is available for visiting clients who have never been to Melbourne. See executive airport transfers.

Roadshows and multi-stop days

Investor roadshows, due diligence visits and multi-meeting days across the city. The vehicle and chauffeur stay with your team for the day, so there is no gap between meetings spent finding transport. Detail on our roadshow and multi-stop chauffeur services page.

Conference and event transport

Delegate transfers, speaker collections and shuttle coordination for corporate functions. Volume bookings handled under one account and one invoice. See conference and corporate event transport.

Executive hourly hire

A chauffeur and vehicle at your disposal for a block of hours, as directed. No route agreed in advance and no per-trip booking. This suits executives with a shifting schedule. See executive hourly hire.

VIP and delegation transport

Multi-vehicle transport for visiting delegations and international executives, coordinated as one movement. Detail on our VIP and delegation transport page.

How a corporate account works

An account removes the per-trip friction that makes ad hoc booking painful for whoever coordinates travel.

• Bookings by email, phone or a standing arrangement, without payment details each time.

• Consolidated monthly invoicing rather than dozens of individual receipts to reconcile.

• Cost centre or project code allocation on each booking where you need it.

• Agreed rates for regular routes, so travel can be budgeted rather than estimated.

• A single point of contact who knows your executives, your offices and your standing requirements.

Setting one up takes a short call and some billing detail. Full process on our corporate accounts and invoicing page.

Why companies move away from rideshare

Rideshare works well for a great deal of business travel and there is no sense pretending otherwise. It stops working in a few specific situations, and they tend to be the situations that matter most.

• Arrivals. A driver accepts your job and cancels three minutes later while your client stands at the terminal with luggage.

• Surge. A rate you cannot forecast, applied precisely when demand is highest, which is when your meeting is scheduled.

• Vehicle standard. Whatever arrives is whatever arrives, which is a problem when the passenger is the client you are pitching.

• Discretion. There is no vetting, no NDA, and no expectation of confidentiality about what is discussed in the car.

• Accountability. When something goes wrong there is an app, not a person who answers the phone.

Our honest comparison of chauffeur service versus rideshare for business travel sets out where each genuinely makes sense.

Discretion and vetting

Senior people work in the car. Calls get taken, documents get read, and conversations happen that are not meant to leave the vehicle. This is the concern that most often decides whether a corporate account proceeds.

Our chauffeurs are background-checked, commercially accredited and trained on confidentiality as a working standard rather than a policy document. Non-disclosure agreements can be executed at account level where your compliance team requires it. Detail on our discretion and chauffeur vetting page.

Duty of care and travel policy

Ground transport increasingly sits inside corporate duty-of-care obligations, particularly for staff travelling alone, late at night, or in an unfamiliar city. An accredited operator with commercial insurance, documented vehicle maintenance and identifiable drivers is straightforward to name in a travel policy. An unvetted rideshare driver is not.

We can supply accreditation, insurance certificates and driver vetting documentation for your procurement or risk team. Our guide on corporate travel policy and ground transport covers what policies usually need to specify.

Our corporate fleet

Executive sedans for individual travel, larger vehicles for teams and luggage, and people movers for delegations and event transfers. Every vehicle is maintained on a documented schedule and presented to a consistent standard, because the vehicle that collects your client is part of the impression you make. See our corporate fleet.

How pricing works

Corporate transport is generally costed one of three ways: a fixed rate for a defined route such as CBD to airport, an hourly rate for as-directed hire, or a day rate for roadshows and events.

We publish our structure rather than quoting case by case, because procurement teams cannot approve a supplier they cannot cost. Rates and the account terms are on our corporate chauffeur pricing page.

What changes when a company switches

The gains are rarely dramatic in any single trip. They show up in the aggregate, and in the trips that would otherwise have gone wrong.

For the executive assistant

One supplier, one phone number, one invoice. Standing preferences held on file so a booking takes a line of email rather than a form. No expense receipts to chase across a dozen individual trips, and no explaining the office location to a new driver every week.

For the finance team

Forecastable cost. Fixed rates on regular routes mean travel can be budgeted rather than estimated, and cost centre allocation on each booking removes the reconciliation work at month end.

For the executive

A vehicle that is where it said it would be, a driver who knows the route, and a cabin quiet enough to take a call or read before a meeting. On a day with four appointments across the city, that is an hour of usable time recovered.

For the risk and compliance team

A named, accredited supplier with documented insurance, vehicle maintenance records and background-checked drivers. That is straightforward to evidence in a duty-of-care review. An unvetted rideshare driver is not.

Getting started

1. A short call to establish your usual routes, travel volume and who is authorised to book.

2. We propose fixed rates for your regular journeys and confirm the account terms.

3. Billing details and cost centre structure are set up, along with any NDA your compliance team requires.

4. Your standing preferences are recorded: vehicle type, pickup points, executive requirements.

5. The account goes live, usually within a few business days. There is no minimum spend to open one.

Most companies begin with airport transfers, since that is the highest-frequency and highest-risk booking, and expand into roadshows and event work once the account is running.

Who we work with

• Professional services firms with client-facing partners and frequent airport travel.

• Listed companies running investor roadshows and analyst visits.

• Event and conference organisers coordinating delegate and speaker movements.

• International businesses whose executives visit Melbourne and do not know the city.

• Executive assistants who book on behalf of several people and want one supplier and one invoice.

Coverage across Melbourne

We cover the CBD and all metropolitan business districts, including Southbank, Docklands, St Kilda Road, Richmond and the eastern corridor through Hawthorn and Box Hill. Melbourne Airport and Avalon are both served, as are the outer business parks that are awkward to reach by public transport.

Interstate movements are coordinated as connected bookings: a transfer to the airport in Melbourne, and a car waiting on arrival at the other end. For companies whose executives travel the Melbourne to Sydney corridor regularly, this removes the two most failure-prone parts of the journey.

Frequently asked questions

What is a corporate chauffeur service?

A corporate chauffeur service supplies accredited professional drivers and executive vehicles for business travel, billed to a company account rather than paid per trip. It typically covers airport transfers, client collections, roadshows, event transport and hourly as-directed hire, with agreed rates and monthly invoicing.

How do I set up a corporate account?

It takes a short call to establish your usual routes, who is authorised to book, and how you need invoices structured. We then set up billing details and cost centre allocation if required. Most accounts are active within a few business days and there is no minimum spend to open one.

How is corporate chauffeur hire priced?

Three ways, depending on the job: a fixed rate for defined routes such as CBD to airport, an hourly rate for as-directed executive hire, and a day rate for roadshows and events. Account clients receive agreed rates for regular routes so travel can be budgeted rather than estimated.

Are your chauffeurs background checked?

Yes. All chauffeurs hold commercial passenger vehicle accreditation and are background checked before they drive for us. Confidentiality is treated as a working standard, and non-disclosure agreements can be executed at account level where your compliance team requires it.

Can you handle bookings for multiple executives?

Yes. Accounts commonly cover several executives with different requirements, booked by one or more authorised coordinators. Standing preferences, regular routes and cost centre allocation are held on the account so each booking does not need to be explained again.

Do you track flights for airport pickups?

Yes. All airport collections are monitored against live flight data, so pickup timing adjusts automatically to delays or early arrivals. Your visitor is not left waiting, and you are not charged for a missed pickup caused by an airline delay.

Talk to us about a corporate account

Tell us how your team travels, how often, and what is not working with your current arrangement. We will propose a structure and rates. Request a corporate transport quote.